AEPA conducts bi-annual meetings where bid responses are reviewed and evaluated by all AEPA member agencies. Once bids are approved for award by AEPA, each AEPA member state selects contracts they feel will best help their respective states. Contracts are typically awarded for one base year, with options to renew for three additional years.  

In addition to reviewing and awarding contracts, these bi-annual meetings serve to:

• Redefine organizational bylaws, policy & procedures

• Consider new state members

• Select product categories to solicit

• Select task groups and committee members